Position: Admissions Coordinator

Location: Himachal Pradesh, India (on-site; may include travel to outreach events)

Employment Type: Full-time

Role Overview:
We are seeking an Admissions Coordinator to support end-to-end admission operations for academic programs, ensuring a smooth applicant experience and accurate processing of admission forms and related documentation. This role works closely with the admissions office, academic departments, and student support teams to manage inquiries, verify eligibility and documents, coordinate timelines, and maintain compliance with university and regulatory requirements.

Responsibilities

Manage and process admission applications/forms, ensuring completeness, accuracy, and adherence to deadlines.
Provide applicant support via email, phone, and in-person queries; explain eligibility criteria, required documents, and admission steps.
Coordinate with departments to validate program-specific requirements, seat availability, merit lists, and counseling schedules (where applicable).
Verify applicant documents (identity, academic records, category certificates, domicile, etc.) and track deficiencies for timely resolution.
Maintain and update applicant records in admissions systems/spreadsheets; ensure data integrity and confidentiality.
Support publication of admission notices and updates (website/notice boards), including FAQs and instructions.
Assist with scheduling and logistics for counseling/admission days, document verification, and orientation coordination.
Prepare routine reports on application volumes, status breakdowns, and turnaround times for internal stakeholders.
Ensure compliance with institutional policies, reservation/category norms, and applicable education regulations.
Collaborate with finance/accounts for fee-related guidance and reconciliation support (as needed).

Requirements

Bachelor’s degree in any discipline; Master’s degree is a plus.
1–3 years of experience in admissions, student services, academic administration, or a similar operations role (freshers with strong administrative skills may be considered).
Strong documentation and verification skills; ability to follow checklists and standard operating procedures.
Excellent communication skills in English and Hindi (written and verbal).
Proficiency with MS Office/Google Workspace (Excel/Sheets, Word/Docs) and comfort working with online portals.
High attention to detail, strong time management, and ability to handle peak-season workloads.
Professional, student-friendly approach with a service mindset.
Ability to maintain confidentiality and handle sensitive personal/academic information responsibly.

Preferred Qualifications

Experience working in a university/college admissions office or education administration.
Familiarity with merit-based admissions, counseling processes, and document verification workflows.
Basic understanding of government/university admission guidelines and reservation/category documentation.

Benefits

Stable role within an academic environment with opportunities to learn university operations.
Professional development through exposure to admissions processes, compliance, and student services.
Collaborative workplace culture with cross-functional coordination.
Leave and holiday benefits as per institutional policy.
Potential opportunities to contribute to process improvements and digitization initiatives.

About the Company

Chaudhary Sarwan Kumar Himachal Pradesh University is committed to supporting accessible, high-quality education and a transparent admissions process. Our administrative teams play a critical role in ensuring applicants receive accurate guidance, timely updates, and a seamless experience from application submission through enrollment.

How to Apply

Please submit your updated resume along with a brief cover note highlighting your experience in admissions/administration and your proficiency with application processing and document verification. Shortlisted candidates will be contacted for the next steps.