Admissions Coordinator (HPTU Admission)

Position: Admissions Coordinator (HPTU Admission)

Location: Himachal Pradesh (On-campus) / Hybrid as per university policy

Employment Type: Full-time

Department: Admissions & Student Services

About the Role
We are seeking a detail-oriented and student-focused Admissions Coordinator to support end-to-end admission processes for HPTU programs. This role manages applicant communications, application scrutiny, document verification support, counseling/seat allocation coordination, and coordination with internal departments to ensure a smooth, compliant, and transparent admissions experience.

Responsibilities

• Serve as a primary point of contact for prospective students and parents regarding HPTU admissions, eligibility, timelines, and required documents.
• Coordinate the admissions lifecycle: inquiry management, application receipt, document checks, shortlist preparation, counseling support, and offer/confirmation workflows.
• Maintain accurate applicant records and status updates in admissions systems/spreadsheets; ensure data integrity and confidentiality.
• Support document verification processes by checking completeness and consistency of academic records, identity proofs, category certificates (where applicable), and other supporting documents.
• Coordinate with academic departments, examination cell, finance/accounts, and IT teams for seat matrix updates, fee confirmation, and portal-related issues.
• Assist in scheduling and logistics for counseling rounds, orientation sessions, and helpdesk operations (phone/email/on-campus counters).
• Draft and publish admissions communications such as notices, FAQs, and applicant instructions in coordination with authorized stakeholders.
• Track key admissions milestones and prepare daily/weekly status reports for leadership.
• Ensure adherence to institutional policies, regulatory requirements, and audit-ready documentation practices.
• Handle escalations professionally, provide clear resolutions, and maintain a high-quality applicant experience.

Requirements

• Bachelor’s degree in any discipline (Master’s preferred) from a recognized institution.
• 1–3 years of experience in admissions, education administration, student services, or customer support (freshers with strong administrative skills may be considered).
• Strong written and verbal communication skills; ability to explain processes clearly and courteously.
• High attention to detail with strong documentation and record-keeping abilities.
• Proficiency in MS Office/Google Workspace (Excel/Sheets, Word/Docs) and comfort working with online portals.
• Ability to manage multiple tasks under deadlines during peak admissions cycles.
• Professional integrity and ability to handle sensitive personal data confidentially.
• Willingness to work extended hours during counseling rounds/admission deadlines when required.

Preferred Qualifications

• Prior experience in technical university admissions, counseling/seat allocation processes, or education regulatory compliance.
• Experience managing helpdesk operations (email/phone/ticketing) and drafting public notices/FAQs.
• Working knowledge of document verification standards and common academic credential formats.

Benefits

• Competitive salary aligned with experience and institutional norms.
• Opportunities to work closely with academic leadership and student services teams.
• Professional development through exposure to university administration and admissions operations.
• Supportive, mission-driven work environment focused on student success.
• Leave and holiday benefits as per university policy.

About the Company

Himachal Pradesh Technical University (HPTU) supports technical and professional education by enabling transparent, merit-based admissions and strong student services. Our admissions team plays a critical role in guiding applicants through the process, ensuring compliance, and delivering a positive experience from first inquiry to enrollment.

How to Apply

Submit your updated resume and a brief cover note highlighting your relevant experience in admissions/administration and your comfort with data handling and applicant support. Shortlisted candidates will be contacted for an interview and may be asked to complete a basic documentation/data accuracy task.