Position Summary: We are seeking a detail-oriented and service-focused Interview Coordinator to support the end-to-end interview process for Specialist Officer (SO) hiring. This role is responsible for coordinating interview schedules, managing candidate communication (including interview letter distribution), ensuring documentation readiness, and maintaining accurate records aligned with recruitment and compliance standards.

This position works closely with Talent Acquisition, HR Operations, panel members, and administrative teams to deliver a smooth, timely, and professional candidate experience.

Responsibilities

Coordinate and schedule SO interviews (virtual and/or in-person) by aligning availability of candidates, interview panels, and venues.
Prepare, verify, and distribute interview communications, including interview letters, instructions, and required document checklists.
Manage candidate queries via email/phone and provide clear guidance on interview logistics, reporting time, venue/links, and required documents.
Maintain and update interview trackers, candidate status reports, and interview outcomes in HR systems/spreadsheets.
Support documentation and verification processes, ensuring completeness and adherence to internal policies and applicable regulations.
Coordinate logistics such as interview rooms, visitor access, panel kits, attendance sheets, and IT/AV setup for online interviews.
Ensure confidentiality of candidate information and secure handling of sensitive recruitment data.
Assist with post-interview workflows, including feedback collection, consolidation, and communication of next steps to candidates.
Collaborate with HR and business stakeholders to improve interview operations, templates, and candidate experience.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
1–3 years of experience in recruitment coordination, HR operations, or administrative support (banking/financial services preferred).
Strong organizational skills with the ability to manage multiple schedules, deadlines, and stakeholders.
Excellent written and verbal communication skills; comfort drafting formal candidate communications.
Proficiency in MS Office/Google Workspace (Excel/Sheets, Word/Docs, Outlook/Gmail) and basic data reporting.
High attention to detail and accuracy in documentation, tracking, and candidate records.
Professional discretion and ability to handle confidential information.
Ability to work in a fast-paced environment, including peak recruitment cycles.

Preferred Qualifications

Experience coordinating interviews for regulated roles or large-scale hiring drives.
Familiarity with ATS/HRIS tools and document verification processes.
Comfort working with geographically distributed panels and candidates.

Benefits

Competitive compensation aligned with experience and role scope.
Health insurance and wellness support (as per company policy).
Paid time off and recognized holidays.
Professional development opportunities in HR operations and talent acquisition.
Structured processes and supportive cross-functional collaboration.

About the Company

We are a financial-services organization committed to building reliable, customer-centric banking operations supported by strong internal governance. Our hiring teams focus on bringing in high-quality talent for specialized roles while maintaining a professional, transparent, and efficient selection process. The Interview Coordinator plays a key role in ensuring candidates receive timely communication and a seamless interview experience.

How to Apply

Submit your resume and a brief cover note highlighting your coordination experience and familiarity with formal recruitment communications. Shortlisted candidates will be contacted with interview scheduling details.