Position: Upper Division Clerk (UDC) / Stenographer Grade III
Organization: A leading public-sector research and technology institution supporting national scientific programs.
Job Type: Full-time
Work Location: On-site (government/research campus environment)
Overview
We are seeking detail-oriented, dependable professionals for the role of Upper Division Clerk (UDC) / Stenographer Grade III. This position supports administrative operations through accurate documentation, records management, office coordination, and (for stenography roles) high-quality shorthand and transcription services. The ideal candidate demonstrates strong communication skills, confidentiality, and the ability to work efficiently in a structured, compliance-driven environment.
Responsibilities
- Maintain and manage office records, files, registers, and databases in accordance with organizational policies.
- Prepare, format, and process official correspondence, notes, letters, reports, and other documentation.
- Coordinate schedules, meetings, and internal communications; handle incoming/outgoing mail and document routing.
- Support procurement and administrative workflows such as requisitions, inventory logs, and basic office tracking.
- Assist in compiling data for periodic reports and ensure accuracy and timely submission.
- Provide front-office and stakeholder support, including responding to queries and guiding visitors as required.
- For Stenographer Grade III: Take dictation in shorthand, transcribe accurately, and prepare finalized documents within required timelines.
- Ensure confidentiality of sensitive documents and adhere to applicable rules, procedures, and compliance requirements.
- Collaborate with team members and support other administrative tasks assigned by supervisors.
Requirements
- Proven ability to work in an administrative/clerical capacity with strong attention to detail.
- Proficiency in typing and common office tools (word processing, spreadsheets, email).
- Strong written and verbal communication skills; ability to draft professional correspondence.
- Excellent organizational skills and the ability to manage multiple tasks and deadlines.
- Integrity, discretion, and professionalism in handling confidential information.
- For Stenographer Grade III: Shorthand and transcription capability with demonstrated accuracy and speed appropriate for official documentation.
- Comfort working in a structured environment with defined processes and documentation standards.
Preferred Qualifications
- Prior experience in government, public-sector, education, healthcare, or research administration.
- Experience maintaining records, registers, or documentation under audit/compliance standards.
- Familiarity with document control practices and office workflow management.
Benefits
- Stable role with structured work processes and clear responsibilities.
- Opportunities to work within a mission-driven scientific and public-service environment.
- Professional development through exposure to administrative operations in a large institution.
- Competitive compensation aligned with organizational norms and applicable policies.
- Access to standard employee benefits as per organizational rules (leave, holidays, and other provisions).
About the Company
Our organization supports high-impact national initiatives through research, innovation, and public-sector programs. Administrative professionals play a critical role in enabling smooth operations, accurate documentation, and effective coordination across departments. We value integrity, precision, and service excellence in all functions.
How to Apply
Please submit your updated resume/CV and any relevant supporting documents (typing/stenography certifications, experience certificates, etc.) through the official application channel specified by the hiring authority. Shortlisted candidates may be required to undergo a written examination and/or skill test (typing/stenography) as applicable.